How to make the most of your franking machine
Tips • 12th Feb, 18 • 0 Comments
Franking is the most time-efficient, cost-effective solution for your postage needs; it’s professional, easy-to-use and cheaper than using stamps! However, do you know how to make the most out of the benefits of franking? At FP Mailing Lancashire & Cheshire, we not only provide your business with excellent products, but support you with handy tips and advice, therefore we have put together some key points on how to make the most of your franking machine.
Neatly fold letters and use a smaller envelope
When deciding what size envelope to use, ask yourself “do I really need that large envelope, or could I neatly fold that letter in half and place it in a smaller envelope?” If the answer is yes, do it! You can easily save money by folding letters where possible and using a smaller envelope – little things can make a big difference! For example, instead of franking a 1st class large envelope, you could frank a 2nd class small envelope which will save you 46p per letter!
Utilise Royal Mail’s franked mail pouches and bags
If you have a large amount of franked mail for collection, Royal Mail have A4 sized pouches, which are appropriate for standard and large letters; they can hold up to 200 standard or 45 large letters. It’s worth using all the extra benefits that franking has to offer, and they also have mail bags that can take up to 11kg of parcels so you needn’t worry about handling all the packages yourself. Royal Mail will deliver these mail supplies for free so find out more here.
Train staff for smooth sailing
To make sure that less mistakes are made train your staff on how to use the office franking machine. That way if a deadline is looming or a staff member is unavailable there is always someone in the office who can take over and complete the task at hand. It will increase office productivity, time-efficiency, punctuality, and ensure that the presentation of the franked mail is pristine – there’ll be no sloppy handiwork from inexperienced employees if they are all familiar with franking!
Optimise how you post mail
Locate the most convenient way to post your franked mail and save time and money. If you’re a large company, dependent on how much you spend each year, Royal Mail will collect your franked mail for free. However, if this doesn’t apply to your business, you can also take franked mail to your local post office or find out if your business park has a dedicated franked mail box.
If you would like to know if a franking machine would be good for your business or if you would like more advice and tips on how to prepare your franked mail check out our blog. We can help you find the right postage solution for your business and provide you with a no obligation quote, simply call our friendly team on 01925 820 638 or complete our contact form here, and we’ll be happy to help.
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