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How to get your franked mail ready for posting

Tips • 14th Aug, 17 • 0 Comments



If you’ve read our recent blog on how to successfully prepare your franked mail, then hopefully all you’ve got left to do is post it, or drop it off at your local post office. Your mail will get to its destination quicker and with less handling if you prepare it properly, so we have put together some guidelines and key points for both letters and parcels to bear in mind when issuing your mail.


  • Firstly, you must separate your letters by size and service, i.e. organise them in first or second class frank as well as the size of the envelope. You can use this Royal Mail chart to help determine the size and format your letter falls into.
  • Ensure addresses face upwards and franking marks are in the top right corner, then secure the bundle with an elastic band
  • Next, put your letters into the appropriate pouches – use red for first class, green for second class and white for international mail. You can order pouches free of charge here.
  • Pouches can hold up to 200 regular sized letters, or 45 large letters.
  • If you have Franked Special Delivery™ or International Signed For™ mail, it must be kept separate and handed to a Post Office branch to make sure you get the service you have paid for.
  • You can post your franked mail in Post Office branches, Royal Mail Delivery Offices & Mail Centres, and Business Post Boxes. When it comes to Post Boxes, they’re fairly easy to differentiate, look out for something like this:



  • For packages and parcels, they just need separating according to the class they have been franked at.
  • Instead of pouches, place your items in Royal Mail bags, and secure them with first class or second class ties – both of which you can order for free here.
  • The maximum weight for a bag is 11kg so if you have multiple packages, keep an eye on how heavy the bag is getting.
  • After that, all you have to do is drop off your bag at a local Post Office branch or Royal Mail Delivery Office & Mail Centre.

Something worth bearing in mind is that Royal Mail will collect post from your building, but a fee is applicable. However, for larger businesses issuing over a certain amount of mail each year, Royal Mail will actually collect it for free and many are unaware of this.

As you can see, there are plenty of ways to get your franked mail to its destination easily with a bit of organisation and free resources from Royal Mail. If you need any support with your franked mail, our team is always on hand to offer our help and advice to make the process go as smoothly as possible. You can get in touch by calling 01925 820638 or visit our website for more tips and information on our blog.

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